Team Assistant

Team Administration Assistant

Our Group Secretariat function is on a journey to ensure we remain ambitious, efficient, agile and nimble whilst offering the very best support to our Chair of the Board, Non-Executive Directors and Executive Committee.

We have a great opportunity for someone to come and work within our team, providing administrative and secretarial support at Board level, in a role which is very varied and fast paced.

About the role

As a Team Assistant you will be required to provide administrative support to the Secretariat team, Group Secretary and Board of Directors.

You will assist in providing full administrative support to manage diaries, monitor email inboxes, arrange internal and external meetings, provision of agendas and organising facilities such as equipment, travel and catering requirements.

You will assist the team in updating gifts and hospitality, training and action logs. You will carry out routine team admin such as purchase orders, expenses, internet and intranet updates, system requests and Companies House submissions. You will assist in sourcing internal and external data and carry out basic research tasks. You will help with archiving electronic and physical records, complete bulk document searches and uploads both internally and to external stakeholders.

You will be required to produce, edit and maintain to a proficient level Word/Excel/Powerpoint documents.

About you

Due to the nature of this role it would help if you have had previous experience in an Administrative/Team Assistant or PA role (or similar) and be great at communicating both verbally and in writing.

You must be highly organised, experienced in working on multiple priorities at the same time, have meticulous attention to detail and be confident working at pace in a busy environment.

This role will really showcase your ability to manage and exchange confidential information at all levels, internally and externally, and importantly you will be dealing with internal and external stakeholders, so representing YBS in a credible and professional manner is really important.

You must have a proficient level of digital literacy across Microsoft applications, in particular Email, Teams, Word, Excel and PowerPoint

About us

At YBS we don’t have shareholders, we have members. We care about people and that includes you. So here, you’ll be respected for who you are, you’ll be able to bring your whole self to work, and you’ll have everything you need to build a long and rewarding career.

Flexibility. We offer a range of flexible working options without unsocial hours, which can help you find a healthy work-life balance. Whether it’s finishing early for an appointment or fitting your studies and hobbies in around your working hours, we can help make it work for you.

Development. We want you to feel challenged here. Whatever your ambitions, we’re committed to helping you develop your skills and move ahead in your career journey. From day one, we’ll set you up for success with a brilliant induction and full training plan, all designed to get you up to speed quickly.

Inclusivity. We’re passionate about creating an inclusive environment where everyone is welcome and able to be themselves. If you’ll go the extra mile to help our members, you’ll fit right in and feel you belong here.

About our Benefits

We offer lots of fantastic rewards that you can make the most of in and out of work, including:

• Holiday. You’ll get 25 days plus Bank Holidays, as well as the option to buy up to a further 5 days.

• Bonus. We work together to reach for better at YBS, so when we reach our goals we’re all rewarded, with up to a 10% annual bonus.

• Pension. We know how important it is to save towards the future, that’s why we’ll contribute up 11% into your YBS pension.

• Healthcare. Health and wellbeing are an important part of life at YBS, when you join us you’ll have access to a range of health benefits to suit your life including private medical insurance, dental and healthcare plans.

• My Benefits. When you join YBS you’ll have access to our self-service benefits portal, where you can access a range of retail, hospitality and health discounts,

Ready to apply?

If you’re excited about this role and want to be part of the YBS team, click apply now to send us your application.

If you have any questions about this role, please contact Jess Wilkinson - jewilkinson@ybs.co.uk