Team Assistant

An exciting opportunity has become available to join YBS as a Team Assistant, providing support to the Director of Brand & Marketing and the Head of Commercial Lending, as well as their wider teams, in the day-to-day running of their functions.

About the role

As a Team Assistant you will play a vital role in supporting 2 senior leaders and their teams to fulfil their objectives. You will need to:

• Proactively manage diaries and inboxes, delegating meetings and activities to the appropriate team member where necessary and looking out for any urgent emails that need to be brought to their attention.
• Arrange internal and external meetings, including activities such as the co-ordination of diaries and invites, provision of agendas, directions and papers; and organising the relevant facilities such as room bookings, equipment, travel and catering requirements.
• Take and prepare minutes of meetings if needed. Create letters, reports and presentations from detailed notes/emails using available templates. Proof reading of documents/papers. Printing, collation and distribution of meeting papers..
• Support managers reporting to the 2 Senior Leaders in the management of their function, including:

  • Co-ordinating team events.

  • Managing administrative arrangements such as supporting the onboarding new starters, monitoring completion of mandatory training, network folder access privileges and raising purchase orders

• Work with the PA to CCO/CEO and other Exec PAs to manage the smooth running of the Executive Leadership Team support function at all times.

About you

We are seeking someone with proven experience as a Team Assistant or Personal Assistant. To succeed in this role, you must be comfortable working in a fastpaced environment and bring the right mindset, skills, and experience to support us going forward. In dddition, you will need to have:

• The drive and self-motivation to manage you own workload and organise others.
• Excellent organisation and planning skills, including prioritisation of tasks.
• Ability to exchange information at all levels, internally and externally.
• Ability to identify confidential, sensitive information and deal with appropriately.
• Ability to solve first level queries and issues within defined limits and escalate where appropriate.
• A proactive approach, identifying opportunities and addressing issues early.
• Effective verbal and written communication skills, with great attention to detail
• Experience managing multiple senior stakeholders.
• Competent knowledge of Outlook, Teams, Word, Excel, PowerPoint

Please note: This is a part-time position, working Monday to Wednesday. It is a hybrid role, requiring attendance at our Leeds office 12 days per week, with occasional travel to our Bradford head office when needed.